If you are responsible for managing an important legal case or a sensitive business transaction, then you will need to ensure your information does not fall into the wrong hands. That’s why a secure data room is vital.
A VDR can provide enhanced security and control of documents by allowing users to browse through documents in a safe environment. They are ideal for M&A transactions and other sensitive business ventures. The top VDRs have features that help ensure your data is secure, even if a user who is not authorized downloads the file. View-only and fence view modes prevent users from printing, downloading, or saving files. Additionally, a reliable VDR will provide an audit trail that tracks the activity of documents. This includes who has seen what, from where and when.
A reliable VDR can allow you to determine access permissions at a high level. This permits you to restrict viewing, printing and safeguarded PDF downloads based on a person’s role or. You can also set expiration dates for documents and messages. It can also index docs and directories based on their content and alert you to any new activity in the data room.
A great VDR also comes with the ability to ask questions that allow users to discuss issues with the record in real-time with other users. This is especially useful during due diligence since it facilitates a quicker and more efficient communication between buyers and sellers. This will also help avoid embarrassing miscommunications or misunderstandings.