In the aftermath of the COVID-19 pandemic and the widespread adoption of remote working, and the growing trend towards document sharing via email, businesses are increasingly sharing sensitive information electronically. But the security measures in place in the majority of office environments might not be enough to protect your company’s most confidential data from accidental disclosure or unauthorized access. This is where virtual data rooms come in.
Virtual data rooms are secure platforms that allow you to share large files with a small group of individuals, or a larger group. They are ideal for complicated financial transactions, such as M&A where both sides require a central area to examine documents during due diligence.
Understanding your needs and requirements is the first step to choosing a virtual dataroom. For example, you should be aware of the size of your files, how many users will have access to the data, and whether there are any restrictions in terms of uploads, downloads, or printing. Also, take into consideration how a service provider charges. Some providers have a flat cost, while others charge per page.
The compatibility of a virtual data room with the current systems and devices used by your company is another important consideration. You’ll want a solution that is compatible with all major operating systems and is simple to use with tablets, desktop computers and mobile phones. Additionally, you should inquire with potential providers about their support policies and availability. Ideal virtual data rooms should offer 24/7 support and have extensive experience with typical business challenges.