If your board is using the board portal or paper for its meeting minutes, taking detailed and accurate notes is vital in keeping the board informed. You must be aware of what information you should include and what not to.

For example, if you document the vote of members on the motion the minutes should record only votes in favor or against the decision, not the names of each person who took and voted on the vote. This safeguards the board from legal challenges later on. This rule does not apply https://boardroombox.com/ to executive pay votes or financial transactions that involve board members. In these instances names and justifications of the people who vote should be recorded.

Another important aspect to include in the minutes of your board meetings is any information that can help to clarify the board’s decision-making process. This can include the comments of your organization’s lawyer or the chairman but not their views or conclusions, unless they are stated in writing. Include any reports or presentations that were presented at the meeting. This lets your board be aware of any pertinent updates from different committees and gives insight to the entire team.

It is essential to remember that minutes of board meetings are an objective and impartial record of the board’s decision-making process. You should avoid recording personal opinions, disagreements, disagreements, political discussions or idle chat. Focus on recording important decisions and facts, and keep a neutral tone – even the atmosphere is tense in the room.