Board meeting management includes the entire process that takes place prior to, during, and following an assembly of a board. This includes notes about risks, decisions, votes and meeting agenda items. You can ensure that your board meetings achieve their intended goal by following the proper strategies: deciding upon company strategies and defining the teams’ efforts to implement these strategies.

Keep to your schedule, and reduce the time spent on reports. Limiting the number of executive presentations by restricting top executives to just one or two agenda points allows for more https://weboardroom.com/board-meeting-management/ in-depth discussions on the most critical strategic issues. It also gives the executives the chance to give their feedback directly to the board.

If a new issue is brought up during the meeting, you should encourage board members to discuss it in between sessions or outside of the boardroom. This will let everyone focus on the most important issues and will save time during the meeting. Being distracted by unrelated discussion topics can easily eat the entire board session, especially when it occurs during the course of an agenda item. To prevent this from happening it is suggested that the participants push topics that aren’t relevant for the current discussion into the “parking lot.” When the meeting has ended, review the parking lot and determine what should be researched further and added to the following agenda, or assigned as the task.

Use software that records results and archive all information pertaining to the meeting. Choose a user interface with a simple design and seamless integrations to make it easier for your attendees to join in the meeting and stay focused.