Board meetings are where ideas for the future of a business are discussed, debated and ultimately voted upon. However, these discussions shouldn’t take place in a vacuum. They should be guided by clearly-defined guidelines for board meetings that help keep the discussion on track, and ensure that everyone is heard equally and that everyone comprehends the reasoning behind any decisions that may be made.
It is important to have an agenda that is clear. This should be sent to all directors in advance to allow them to prepare for the meeting. The agenda should include all staff or committee reports as well as any urgent decisions that must be discussed at the meeting.
You should also think about the location and timing of your meeting to ensure that it fits into the schedules of your directors. This will help ensure there is a quorum present and you will maximize the value of your board meeting by allowing as many of your members to attend as they can. It is also important to consider the accessibility of your meeting space is, particularly those who have disabilities or other accessibility issues.
Then, you need to establish clear rules for the usage of audio and video recording devices at your board meetings. It could be restricted to a specific room within the building, or even restricted to just one camera mounted on the stand. What is considered a reasonable limit varies from one business to the next However, having clear guidelines will help prevent meetings from becoming distractions that take up valuable time.