Sharing sensitive and sensitive documents is a huge part of the modern day business. Remote working is becoming more commonplace and the ability of sending documents quickly and efficiently is essential to efficiency and productivity. Cyberattacks and data breaches are on the rise, so it is imperative to improve the way you transmit sensitive data to prevent it from falling in the wrong hands.
Information that is considered sensitive includes information about an individual such as health records, bank details or address. Confidential data includes the company’s policy documents along with innovation secrets and future plans.
The security of sensitive documents is vital regardless of whether you work in private or public sectors. These documents are usually sent via email or by post but this isn’t always the safest method. Emails are often not encrypted, which makes it more vulnerable to spammers and hackers who may intercept the message and gain access to sensitive and confidential information. Posting files on the internet is not an extremely secure option as they are susceptible to being intercepted or lost during transit.
Utilize an online secure document transfer site like WeTransfer or Dropbox to protect your files. This type of software offers encryption technology, which safeguards the files both when they are being transferred as well as after they have been received. It is also possible to track and audit your files. This way, you can see who accessed which file, and when it was uploaded or downloaded. This will allow you to adhere to all applicable regulations and avoid penalties that can be incurred due to data violations.